Creating an APSS

Each APSS is developed by a workgroup comprised of patient safety experts, healthcare technology professionals, hospital leaders, and patient advocates. The Foundation is proud to connect as many stakeholders as possible to focus on how these challenges can be best addressed. The Foundation’s Board of Directors also contribute and review the APSS prior to their annual dissemination.

Frequently Asked Questions

What are APSS?

APSS are a set of descriptive processes healthcare organizations are asked to implement in order to improve prevalent patient safety challenges in healthcare today.


Who is involved in the development of the APSS?

Each APSS is developed by a workgroup comprised of patient safety experts, healthcare technology professionals, hospital leaders, and patient advocates. The Foundation is proud to connect as many stakeholders as possible to focus on how these challenges can best be addressed. The Patient Safety Movement Foundation’s (PSMF) Board of Directors also contribute and review the APSS prior to their annual dissemination.

The person who nominates the challenge at the PSMF’s Midyear Planning Meeting is responsible for leading the development and outreach to recruit workgroup leaders and members, working alongside the Foundation staff. The Foundation involves leading subject matter experts to ensure all best-practices are considered in the development of the APSS.

Workgroup Chairs are provided a scaffold/format to follow to develop the APSS. Deviations from the Foundation’s traditional format and approach is discouraged to ensure consistency among all topics.


How are the APSS topics determined?

Since 2013, the PSMF’s Midyear Planning Meeting has served as the venue for annual nomination and selection of new patient safety challenges. Patient safety challenges are known issues that highlight a serious need for the improvement and implementation of systems in order to put an end to preventable patient death in hospitals.

The annual meeting is free and open to the public. Attendees are given the opportunity to nominate preventable issues relating to patient safety within hospitals. Participants vote on top challenges, where solutions can be addressed and an APSS developed, in order to eliminate preventable deaths. The winning challenges become prominent safety topics that are addressed at the annual World Patient Safety, Science & Technology Summit.

A full list of APSS can be found on our website.

Sharing and implementation of the APSS is recommended and cross-pollination amongst specialties is encouraged. By sharing best practices, we can achieve ZERO.


What is expected of an APSS workgroup member to be listed as an APSS contributor?

  • Active participation in at least one workgroup call to review and discuss the current state and future development of APSS.

What is expected of an APSS workgroup member to constitute APSS authorship?

In addition to the above, the following will be monitored to determine APSS authorship:

  • Posting suggested edits, feedback, best practice standards, updated guidelines, and relevant resources via Workgroup Discussion Boards – an online forum for communication between workgroup members.
  • Review current content and facilitate new developments within APSS hosted on Google Docs.
  • Dissemination of APSS within network through social media posts, peer-reviewed publications, conferences, etc.
  • Adherence to deadlines and due dates for each APSS based on a rolling monthly calendar

What is expected of an APSS workgroup Chair?

Workgroup Chairs should be prepared to lead two sixty-minute calls per year per APSS. Foundation staff will participate in all calls to facilitate the agenda and to ensure uniformity across all workgroups. The role of “Chair” can be split between co-Chairs and delegated to members of their parent organizations, if applicable.

Chairs are responsible for:

  • Researching best-practices and relevant/current guidelines to improve the APSS
  • Developing content within the APSS with the PSMF team and workgroup members
  • Being a reliable source of information for gaps in the current content
  • Supervising content generated by members of the workgroup
  • Editing current document to reflect workgroup consensus
  • Encouraging dissemination efforts within workgroup
  • Ensuring accountability of workgroup member deliverables
  • Recruiting workgroup members from across healthcare (clinicians, researchers, technologists, patients, etc.)

Will workgroup participation require travel?

  • A majority of communication between members is through email, conference calls, and discussion boards
  • There are no in-person meetings required at this time (subject to change).
  • Chairs and members alike are encouraged to attend two annual Foundation events: The Midyear Planning Meeting and World Patient Safety, Science & Technology Summit

Are Chairs or members compensated for their participation?

No, workgroup roles are voluntary. The Foundation has not and does not provide support or monetary reimbursement for their participation as a Chair or a member.

If a Chair or member is selected to participate at the annual World Patient Safety, Science & Technology Summit, they are considered a speaker and will receive complimentary registration and reimbursement for reasonable travel (economy) and accommodations at the host hotel.